Trilingual Specialized Talent Administrator & Coordinator

About This Role

Cielo2 is seeking a highly organized and detail-oriented Trilingual Specialized Talent Administrator & Coordinator to join our growing team in a fully remote position. This role is perfect for professionals who excel in managing multiple priorities, communicating across language barriers, and supporting talent acquisition and administrative functions simultaneously.

As a Talent Administrator & Coordinator, you will be the backbone of our HR and recruitment operations, ensuring smooth processes and exceptional candidate experiences. Your trilingual capabilities will be invaluable in supporting our diverse global workforce and international recruitment initiatives.

Key Responsibilities

• Manage end-to-end recruitment processes, including job posting distribution, candidate screening, and interview coordination across multiple time zones
• Serve as primary administrative support for talent acquisition team members, maintaining organized candidate pipelines and documentation
• Communicate with candidates, hiring managers, and external stakeholders in multiple languages (fluency in 3+ languages required)
• Maintain and update applicant tracking systems (ATS) with accurate candidate information and recruitment metrics
• Schedule interviews, prepare interview materials, and coordinate logistics for virtual and in-person meetings
• Process onboarding documentation and coordinate new hire orientation activities
• Provide general administrative support including email management, meeting coordination, and document preparation
• Track recruitment metrics, generate reports, and identify process improvement opportunities
• Manage calendar scheduling and ensure timely follow-up with candidates at all pipeline stages
• Support HR compliance and documentation requirements across different jurisdictions
• Respond to candidate inquiries professionally in their preferred language
• Collaborate with team members across departments to ensure hiring objectives are met

What We're Looking For

• Trilingual Fluency: Advanced proficiency in 3 or more languages (spoken and written), with English as one of the required languages
• Administrative Excellence: Proven experience in HR administration, recruitment coordination, or similar role
• Attention to Detail: Meticulous approach to data entry, record-keeping, and document management
• Communication Skills: Exceptional written and verbal communication abilities across multiple languages and cultural contexts
• Organizational Abilities: Strong capability to manage multiple projects simultaneously while meeting deadlines
• ATS & Software Proficiency: Experience with applicant tracking systems, Microsoft Office Suite, and cloud-based collaboration tools
• Candidate Service Mindset: Passion for delivering positive candidate experiences and supporting team members
• Cultural Sensitivity: Understanding and respect for diverse backgrounds and working styles in global environments
• Problem-Solving Skills: Ability to identify bottlenecks and implement practical solutions

Ideal Candidate Profile

You are a self-motivated professional with a passion for talent management and a natural ability to work independently in a remote environment. Your organizational skills are exceptional, and you take pride in maintaining streamlined processes. With your multilingual background, you bridge communication gaps and enhance our ability to recruit top talent globally. You're proactive, reliable, and committed to supporting company growth through excellent talent acquisition practices.

Why Join Cielo2?

• 100% remote work—no commute required, work from anywhere with internet connectivity
• Opportunity to work with a diverse, international team
• Professional development and career growth opportunities within a growing organization
• Flexible work environment that values work-life balance
• Chance to make a direct impact on company growth through talent acquisition
• Exposure to international recruitment practices and multi-cultural team dynamics

Technical Requirements

• Reliable high-speed internet connection
• Professional computer setup suitable for remote work
• Quiet workspace for client and candidate calls
• Proficiency with video conferencing platforms and standard productivity software

Work Environment: This position is 100% remote with flexible scheduling. You'll communicate primarily via email, video calls, and messaging platforms. Time zone flexibility may be required depending on candidate and hiring manager locations.

💰 Compensation not publicly listed. Market estimate for similar roles: from $80K, varying by experience and location.