Executive Assistant, Product & Technology

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The Role

We're seeking an experienced, proactive, and highly organized Executive Assistant to support multiple executives within our Product and Technology organization. As a trusted partner, you will enable senior leaders to operate at their best while managing complex calendars, travel, communications, meetings, events, and team operations across a fast-moving, global organization.

Executive Support & Calendar Management

• Provide high-level administrative and operational support to multiple VPs, enabling strategic focus and stakeholder engagement
• Own complex, frequently changing calendars across multiple time zones, balancing business priorities and competing demands
• Schedule and coordinate leadership meetings, cross-functional reviews, external partnerships, interviews, and operating rhythms
• Manage calendar conflicts, protect focus time, and ensure executives are prepared for commitments
• Anticipate needs and proactively address scheduling and operational issues

Meetings, Communications & Follow-Through

• Coordinate leadership meetings from preparation through follow-up, including agendas, briefing materials, notes, and action items
• Prepare briefing packets with essential context for internal and external engagements
• Draft and format professional communications, memos, announcements, and detailed meeting recaps
• Cascade priorities, decisions, and updates to leadership teams and the broader organization
• Track commitments and action items, ensuring deadlines remain on track
• Serve as trusted liaison between executives and cross-functional teams

Project Coordination & Operations

• Provide project coordination and operational support for initiatives spanning Product, Engineering, Data, and cross-functional teams
• Support team operations, offsites, events, and organizational initiatives

Ideal Candidate

You are an exceptional organizer and communicator who exercises sound judgment, anticipates needs, and brings structure to ambiguity. You balance shifting priorities, handle confidential information with discretion, and collaborate effectively with stakeholders at all organizational levels.

Work Location

This is a hybrid position based in the San Francisco Bay Area with an expectation of working from our San Francisco office three days per week.