Checked against the employer's source on October 19, 2026. Details come from the employer's posting; confirm them on the application page.
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Job Description
About you: As a Production Coordinator, you'll keep creative work moving. You'll manage a moderate-to-large flow of assets between copywriters, designers, and motion designers, making sure every file is where it needs to be, in the right version, at the right time. You understand how creative teams work, you catch problems before they become delays, and nothing gets lost on your watch.
Responsibilities include but are not limited to:
Manage the flow of creative assets between team members: intake, versioning, organization, handoffs, and delivery
Track project status across multiple concurrent workstreams and keep stakeholders updated on progress, owners, and deadlines
Maintain clean, consistent file organization and naming systems so assets are always findable and current
Understand core creative roles (copy, design, motion design, post-production) and how work moves through the pipeline
Communicate directly and proactively with internal team members and external partners
Recall and provide project details (who, when, where) on demand, and route inquiries to the right person
Spot liabilities or gaps in creative concepts and timelines that could complicate delivery, and raise them early
Handle basic production accounting: navigate a budget, reconcile receipts, balance a ledger
Proof and correct spelling and grammar across documents, sheets, and slides
Requirements:
2+ years of experience in production coordination, traffic/asset management, or project management on an agency or in-house creative team
Experience supporting B2B clients or brands is a major bonus
Strong verbal and written communication with internal teams, clients, and external partners
Exceptional organizational and information-management skills; able to manage multiple tasks and priorities in a fast-paced environment
Meticulous eye for quality and detail
Proficiency in word processing, spreadsheets, and presentation software
Proactive problem-solver, adaptable to evolving project needs
Nice to have:
Bachelor's degree in Film, Media Production, Communications, or a related field
Familiarity with asset management or project management tools (e.g., Asana, Frame.io, DAM platforms)
Our interview process includes, but is not limited to to the following:
Excel knowledge and Typing Test
We offer a competitive salary and benefits based on ability level including:
Base salary DOE ($65,000-$75,000)
Unlimited vacation policy
Monthly Phone Stipend
Comprehensive Medical, Dental, and Vision insurance options
401(K) plan with matching
Dog friendly office
Hybrid work opportunity
Bonus Perk - $50/week Seamless allowance
About WITHIN
WITHIN is the world's first Performance Branding company, partnering with some of the biggest brands in the world to drive business growth through innovative marketing strategies. Our integrated operating model collapses the traditional marketing silos between creative and media, performance and brand, and across media channels. With a full suite of offerings including media, creative, SEO, Lifecycle, Retail Media, Affiliate and Influencer, we’re able to work with our brand partners in an integrated fashion, allowing us to align marketing strategies back to core business objectives. Client teams at WITHIN are trained on how to always act as a trusted business partner, acting as a fiduciary to client needs above our own.
Teams at WITHIN have the ability to work with iconic brands such as The North Face, Timberland, Ben and Jerry's and Jose Cuervo. Everyone at WITHIN wants to grow and be challenged. It’s a collaborative place made up of small, closely knit and versatile teams that are fast and adaptive to solve problems and build systems.
We weave AI into everything we do, using the latest tech across all teams to innovate, work smarter, and make better decisions. Whether it’s in creative, operations, or anything else, AI helps us level up and do things at a whole new scale. We expect our people to use AI in their daily work, fully embracing it as a critical tool to help us succeed.
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New York City: 43-01 22nd St, Suite 602, Queens, NY 11101, United States
Bogotá: Carrera 14A # 101-47. Bogotá, Distrito Capital de Bogotá 110111, Colombia
Mexico City: Av. Insurgentes Sur 1082, Piso (Floor) 2, Oficina 2008, Ciudad de México, CDMX 03100, México
AI-Assisted Screening Notice
As part of our initial application review process, we may use an AI-assisted tool to help compare skills and job titles from your resume with the requirements of the role. This tool evaluates information based on contextual relevance and is used only to support our manual review process. It is not used to make hiring decisions.
If you are a resident of New York City and would like to request an alternative evaluation process or a reasonable accommodation, please contact us at 315-533-2388.
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